Operations Associate (f/m/d)

NXAI is an Austrian AI research company located in Linz, where advanced research is transformed into real-world impact. Our focus is on next-generation xLSTM models and their industrial applications. Together with a strong network of partners, we are creating a leading center for AI innovation in Linz. We're always excited to meet forward-thinking minds eager to shape the future of AI and are looking for a structured and dependable Operations Associate (f/m/d) to support our leadership team.

This entry-level role combines executive support, office management and project coordination. It is designed as a high-performing position with clear operational responsibilities in the daily work of a growing AI company.

Your responsibilities

• Orchestrate and manage all administrative and organizational workflows to ensure the leadership team's operational excellence.

• Manage office operations, scheduling, correspondence and documentation.

• Support accounting and controlling, including:

  • Preparing and organizing receipts and invoices for bookkeeping.

  • Coordinating and executing payments.

  • Supporting reporting and related financial documentation.

  • Assisting with budget tracking and expense reports.

• Coordinate tasks within grant-funded projects, including reporting, deadlines, and partner communication.

• Plan and organize internal and external events (workshops, community meetups, partner visits).

• Manage community relations, including communication with external networks, industry partners and academic collaborators.

What you bring to the table

• University degree (Bachelor or Master) in Business Administration, Economics, or a related field.

• Strong organizational skills with attention to detail and ability to prioritize effectively.

• Excellent written and verbal communication skills in German and English.

• Proficiency in productivity tools (Google Workspace, MS Office, project management tools).

• Structured, reliable and proactive working style.

• Interest in research and technology environments.

What you'll get

• A stable, high-responsibility role at the operational core of NXAI.

• Opportunity to take ownership in office and project management from day one in a professional, growth-oriented environment in one of Austria’s emerging AI research hubs.

• Direct collaboration with the leadership team.

• Work alongside a high-performing team at the forefront of AI innovation, where professional excellence is the guiding principle.

• A market-aligned salary package tailored to your experience, plus individual benefits. Starting salary is €3,175 gross per month. Depending on your profile and your development potential within the team, a significant overpayment is of course possible. The salary is paid 14 times per year.